2011-2012 Stouffer College House Lottery/Retention/Reassignment Information

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The 2011-2012 Stouffer College House lottery/retention/reassignment proccess is for those who currently live in Stouffer or Mayer and who want to live in either Stouffer or Mayer next year. Read below to find the category that fits you. All the forms referenced below will be available on Friday, January 21st from the House Office (144D Stouffer) or the Information Center in Mayer.

If you are a freshman living in Stouffer Hall...

-- Reassignment: If you're seeking to get a similar room to the one you have now in Stouffer Hall then you are asking to be REASSIGNED, because you cannot retain your room. Your forms are due back to the House Dean by 5:00 pm on Monday, January 31st. Forms can only be returned to the House Dean's office (Stouffer Hall, room 142D).
Room assignments will be sent via email on Tuesday, February 1st. You must let the House Dean know by 5:00 pm on February 2nd if you accept that space or if you will participate in the lottery.
-- Lottery: The lottery will take place on Thursday, February 3rd at 9pm in the Mayer Seminar Room. See below for details.
-- House Dean contact information: Alison can be reached by email at alalond@upenn or in her office in 142D Stouffer.

If you are a freshman living in Mayer Hall...

-- Reassignment: If you're seeking to get a one bedroom double in Mayer Hall, then you are asking to be REASSIGNED, because you cannot retain your room. Your forms are due back to the House Dean by 5:00 pm on Monday, January 31st. Forms can only be returned to the House Dean's office (Stouffer Hall, room 142D). Room assignments will be sent via email on Tuesday, February 1st. You must let the House Dean know by 5:00 pm on February 2nd if you accept that space or if you will participate in the lottery.

If all 3 occupants want to be reassigned, then two of you must opt to be roommates and the third person will be assigned a different room and will have the option to pull in a roommate. If all 3 occupants want to be reassigned, but no one wants to be roommates, then one person must participate in the Stouffer College House lottery or find another resident who would like to pull him/her into their room. If two of the occupants want to be reassigned, then they must be roommates. If only one person wants to be reassigned, they can pull in a roommate (including someone from outside Stouffer, if they wish). If you cannot decide who will be roommates, you must bring those issues to the House Dean's attention by Friday, January 28th at noon.
-- Lottery: The lottery will take place on Thursday, February 3rd at 9pm in the Mayer Seminar Room. See below for details.
--House Dean contact information: Alison can be reached by email at alalond@upenn or in her office in 142D Stouffer.

If you are a sophomore, junior, or senior in either Stouffer or Mayer hall...

-- Retention: If you're interested in keeping the same room you have now for 2010-2011, then retention forms are due back to the House Dean by 5:00pm on January, 31st. Forms can only be returned to the House Dean's office (Stouffer Hall, room 142D). You will receive notice of your successful retention via email on Tuesday February 1st.
-- Lottery: The lottery will take place on Thursday, February 3rd at 9pm in the Mayer Seminar Room. See below for details.

Timeline of Events

January 21 - Forms made available
January 31st, 5pm - Retention/Reassignment Forms due to House Dean, Alison LaLond Wyant
February 1st - Freshman room reassignments and sophomore/junior/senior retention confirmation sent out
February 2nd, 5pm - Deadline for freshman to accept the reassigned room or decide to enter the lottery
February 3rd, 9pm - Stouffer Housing Lottery

Stouffer College House Lottery, Thursday February 3rd, 9pm:

If you are not able to attend the lottery, then you can send someone else to pick a room for you, but you must email the House Dean your request to have that person responsible for your room selection. At the lottery, you will pick a number, within your seniority group, and choose a room based on your number. If you lived in Stouffer in the semester before your Fall/Spring/Full year abroad, then you may count that semester or year abroad as time in Stouffer. This does not apply to summer abroad.

The lottery will take place on Thursday, February 3rd, beginning at 9 pm in the Mayer Seminar Room. The schedule is as follows:

9:00 pm – residents who have lived in Stouffer for 6 or more semesters (including Spring 2011)
9:20 pm – residents who have lived in Stouffer for 4 or more semesters (including Spring 2011)
9:50pm – residents who have lived in Stouffer for 2 or more semesters (including Spring 2011)

You should be prepared to pick a room when your time slot comes up, so you may want to arrive early to see what is still available.

From time to time the most desirable rooms (efficiency apartments and two-bedroom doubles) become available over the summer, or even during a semester. The Assignments Office may assign anyone to those rooms depending on the needs of the system, but the House Dean is sometimes consulted about who should fill those rooms. We will maintain a hopeful list, in seniority order, for those rooms. When the House Dean is consulted, she uses extenuating circumstances, and then the hopeful list in deciding her recommendation to the Housing Assignments Office. You must select another room during the in-house process in order to be on the hopeful list. All room assignments are ultimately up to the Housing Assignments Office.

We will maintain wait lists, in seniority order, for desirable rooms which may get taken quickly. This will include Mayer efficiencies and Mayer two bedroom apartments. You must select another room during the in-house process in order to be on the wait list.

If you want a one-bedroom double in Mayer, it is preferred that you sign up with a roommate. If you want a two-bedroom double, you must sign-up with a roommate. Your roommate need not live in Stouffer College House now. You can pull them in during the selection process. Room selection/agreements should be turned in together.